Previous employer checks must be requested on any DOT-regulated employment during the absence.ĭocuments from the original files that are not reused must be retained in the same manner as if he/she never returned.A note is also needed that the Medical Examiner was on the National Registry of Certified Medical Examiner on the day of the exam.
FILE DRIVER DRIVER
For CDL drivers, the new-hire MVR also serves as proof of current medical certification (even if the driver did not have a new exam during the absence).
A new driver application needs to be completed using the rehire date as the point of reference.Information obtained from previous employers - if the information pertains to the three years that precede the rehire date and the inquiries sent to previous employers were in compliance with the current version of §391.23.A note that the Medical Examiner was on the National Registry of Certified Medical Examiner on the day of the exam.Medical certificate (DOT Medical Card) - if still valid.Road test/certificate - if completed less than three years ago (see §391.33(a)(2)).The following items can be recycled from old files: When a driver leaves a company and then returns, whether after one week or one year, there may be some items in his/her original Driver Qualification (DQ) or Driver Investigation History (DIH) file that can be reused, even though the DOT considers him/her to be a new hire. Response(s) received from previous employer(s) or documentation of efforts to obtain the information.The Clearinghouse retains the driver’s consent and replaced the need to ask FMCSA-regulated employers DOT drug and alcohol violation questions as part of the Safety Performance History process. Inquiries to FMCSA-regulated employers prior to January 6, 2023, must be retained in the Driver Investigation History file. Driver’s written authorization to seek information about drug/alcohol testing history from employers regulated by a DOT agency other than FMCSA.Section 391.53 details additional information related to a driver’s three-year safety performance history, to be kept in a secure location with controlled access (these may be combined with the DQ file or kept separate): Entry-level driver training certificate (If hired before February 7, 2022, with less than 1 year of CDL-vehicle driving experience.)ĭepending on the state you are operating in, additional items may be required.Longer Combination Vehicle (LCV) Driver-Training Certificate.Documentation of any medical variance, exemption, or waiver.The following documents are also required, but are not applicable to all drivers: Retain documents for three years if dated May 8, 2022, and earlier.)
FILE DRIVER DRIVERS
FILE DRIVER VERIFICATION
Verification that the medical examiner was listed on the National Registry of Certified Medical Examiners.Medical exam certificate or (for CDL/CLP drivers) MVR showing current medical certification status.
FILE DRIVER LICENSE
Road test form and certificate, or license or certificate accepted in lieu of road test.Motor vehicle record (MVR) from licensing authorities, obtained at time of hire.The following documents are to be included for each regularly employed driver: Section 391.51 of the Federal Motor Carrier Safety Regulations details what a driver qualification file must contain. Our deep knowledge of federal and state agencies is built on a strong foundation of 70+ years of regulatory compliance experience. You can trust our expertise across subjects relating to labor, transportation, environmental, and worker safety.
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